Jun 23, 2023

Designing a Customized VC Platform to Meet Your Portfolio Companies' Needs [10 Easy Steps]

In the dynamic realm of venture capital, supporting portfolio companies goes beyond financial investment – it demands a strategic and tailored approach to address the operational challenges they face. However, traditional approaches often fall short, leaving portfolio companies grappling with inefficient processes, limited resources, and fragmented communication.

As a VC operations manager, you possess the key to unlocking their true potential by designing a customized VC platform that addresses these pain points head-on.

In this article, we delve into the pressing problem of inadequate support and unveil a comprehensive roadmap for creating a transformative VC platform that empowers portfolio companies to excel, collaborate seamlessly, and reach new heights of success.

Curious to know what tools and apps successful startups use to increase efficiency, save money and enhance productivity?

If you're ready to revolutionize how you manage your portfolio companies, let's jump in.

The disconnect between what your founders want and what you currently provide:

The prevailing problem in the venture capital industry lies in the disconnect between portfolio companies and the support they receive. While capital injection is crucial, it is often not enough to propel startups toward sustainable growth. 

Entrepreneurs require a comprehensive ecosystem that addresses their specific operational pain points, fosters collaboration, and provides access to invaluable resources. 

This is where a customized VC platform steps in, catalyzing success by bridging the gap between investment and operational excellence.

But what exactly do we mean by VC Platform?

Many leaders consent to the definition of platform as a formalized post-investment support and services that VCs provide to their portfolio companies to help increase their chances of success and differentiate the VC firm. Read more about what the VC platform is here.

The process of creating a customized VC platform requires careful planning and consideration. 

From understanding the specific pain points of portfolio companies to collaborating with the investment team, assessing existing infrastructure, and defining platform objectives, every step plays a crucial role in building a solution that truly addresses the needs of your unique ecosystem. 

By selecting the most relevant features, designing an intuitive user experience, and leveraging ongoing feedback and support, you can ensure the platform evolves alongside the ever-changing landscape of venture capital.

The 10 steps to designing you VC platform strategy

A customized platform becomes a game-changer, unlocking new opportunities for your portcos to thrive while simultaneously strengthening your firm's ability to provide strategic guidance and make informed investment decisions.

#1: Understand Portfolio Company Operations:

As a VC operations manager, it's essential to have a deep understanding of the operational aspects of your portcos. Engage in conversations with founders, management teams, and operational personnel to gain insights into their workflows, processes, pain points, and areas where operational efficiencies can be improved.

This knowledge will help you identify specific needs and design a platform that addresses their unique operational challenges.

#2: Collaborate with Investment Team:

Work closely with the investment team to gain insights into the investment theses, strategies, and goals. By understanding the investment approach and objectives, you can align the design of the VC platform with the overall objectives of the VC firm.

This collaboration ensures that the platform supports the investment decision-making process and provides relevant tools and data for evaluating potential investments.

#3: Evaluate Existing Infrastructure:

Assess your current infrastructure, including software, databases, and systems, to identify any gaps and determine the capabilities that can be leveraged to build the customized VC platform.

Consider scalability, security, and integration with other existing tools. Collaborate with your IT department or technology partners to evaluate the feasibility of integrating new components into your existing infrastructure.

#4: Identify Operational Pain Points:

Based on your understanding of portfolio company operations, identify the problems they face. These pain points can range from inefficient reporting processes, lack of collaboration tools, and difficulty accessing resources to challenges in monitoring key performance metrics. By identifying these pain points, you can prioritize the features and functionalities that should be incorporated into the VC platform to address these specific operational challenges.

#5: Define Platform Objectives:

Collaborate with stakeholders, including portfolio companies, the investment team, and other relevant internal teams, to define the specific objectives of the platform.

These objectives should be aligned with the overall goals of portfolio and firm management. Examples of platform objectives may include streamlining due diligence processes, improving reporting capabilities, fostering collaboration and knowledge sharing, or enhancing portfolio monitoring and performance tracking.

#6: Select Relevant Platform Features:

Working in conjunction with the investment team and portfolio companies, determine the most valuable features for the VC platform. Ensure this is emphasized in your platform strategy so you can focus on the highest leverage points. Consider features such as:

  • Deal Flow Management: Develop tools to manage deal flow, including deal tracking, document management, and collaboration features for due diligence.
  • Communication and Collaboration: Integrate messaging, video conferencing, and collaboration tools to facilitate seamless communication between portfolio companies and your team. Consider features such as document sharing, task management, shared calendars, and virtual meeting rooms.
  • Performance Tracking: Develop a system to track and analyze the performance metrics of the portcos, vendor management etc. This could include financial dashboards, KPI monitoring, benchmarking tools, and alerts for significant deviations from targets.

#7: Design Intuitive User Experience:

Pay careful attention to the user experience (UX) design of the VC platform. As a VC operations manager, you play a crucial role in ensuring that the platform is intuitive, user-friendly, and aligns with the needs of portfolio company teams.

Collaborate with UX designers to create a seamless and visually appealing interface. Gather feedback and conduct user testing during the design and development process to refine the UX and ensure that it meets the specific needs of portfolio company users.

#8: Develop, Test, and Launch:

Work closely with development teams, including internal developers or external technology partners, to build the customized VC platform. Ensure rigorous testing to ensure functionality, security, and scalability.

Collaborate with portfolio companies as pilot users to gather feedback and make necessary refinements before launching the platform. Establish a timeline and project plan to ensure a smooth development process, taking into account resource allocation and coordination among teams.

#9: Provide Ongoing Support:

As the VC operations manager, establish a support system to address technical issues, answer questions, and provide training to portfolio companies on effectively utilizing the platform. Collaborate with your IT department or technology partners to set up a helpdesk or support channels for users.

Regularly engage with users to gather feedback and identify opportunities for further customization and enhancement. Continuously monitor the platform's performance, scalability, and security to ensure a seamless user experience.

#10: Iterate and Improve:

The customized VC platform is not a one-time project but an ongoing endeavor. Continuously gather feedback from portfolio companies, your team, and other stakeholders to identify areas for improvement.

As a director of platform, facilitate discussions with stakeholders to prioritize updates and enhancements to the platform. Stay proactive in adapting the platform to evolving needs and emerging technologies, ensuring that it remains valuable and relevant over time.


Platform serves as a significant value add to your startups. It can help with business development, member community nurturing and vendor relationships among other mission critical tasks. But it certainly requires a solid platform strategy to design something that yields positive ROI. So before you and the platform team launch your dashboard, we recommend educating yourself to identify the most pressing needs and the best features to help solve the problems so you can materialize your firm's vision of success.

Enjoyed this post? Give it a 👏 below and check out my other articles on VC Platform and community building.

This is some text inside of a div block.
This is some text inside of a div block.
Written by
Team GetProven
Share Post
Streamline vendor management and help your portfolio companies save millions.
Learn more

Help your portfolio companies with strategy. Leave the vendor management to us.

We’ll take on the grunt work of onboarding and verifying vendors and managing benefits and deals. You help your portcos make smarter decisions.

Sounds too good to be true? See Proven in action.

Book a meeting today